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Welcome back to another episode of School Counseling Simplified! Happy January. Today I am sharing one of my favorite trainings that I regularly present called 3 Secrets to Transform Your Counseling Program. This training is full of practical strategies that can help you increase your impact and gain the recognition your counseling program deserves.

3 Secrets to Transform Your Counseling Program

Quick Organization Tip

  • Assign colors to different categories on your calendar

  • Color code recurring events such as lunch or recess duty and weekly meetings

  • Use one color for individual student sessions

  • Color code small groups based on topic

  • Use a separate color for classroom lessons

Secret One: Create a Stress Free Counseling Schedule

  • Establish a crisis response team protocol

  • Divide responsibility among multiple staff members so you are not responding to every crisis alone

  • Identify the team members who support students during crises

  • Create a clear protocol that outlines who is responsible for what and when

  • This system protects your time while ensuring students receive timely support

Secret Two: Use a Caseload Spreadsheet

  • Create a caseload spreadsheet to track all students you serve

  • Include students from classroom lessons, small groups, and individual counseling

  • Google Sheets works well for easy updates and access

  • Helps you stay organized and provide quick updates to administrators or teachers

Secret Three: Create an End of Year Report

  • Begin with the end in mind when collecting data

  • Track how many students you served

  • Track how many lessons you taught

  • Track how much time you spent providing direct services

  • Use this report to clearly showcase your impact to stakeholders

  • This is one of the most effective tools for advocating for your role

If you are looking for systems that bring clarity, confidence, and sustainability to your counseling program, this episode is for you.


Resources Mentioned:

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More About School Counseling Simplified:

School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica.

You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!

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